Everything Comp World does

Free until you publish

Sections, fees, the schedule and the judging set-up can all be built in a draft that costs nothing and never expires. The once-off fee is charged only when you publish the competition for people to enter.

Duplicate last year

Running it again next year? Duplicate the competition and its sections, fees, awards and settings come across. Change the dates and you are ready to publish.

Competition groups

An organisation that runs several competitions, such as a festival with more than one event, can run them as a group: shared registration details, fees and payment account, one combined sales summary, and managers invited to help with the competitions they look after. Comp World sets a group up for you on request.

Test Mode

Test Mode makes a private copy of your competition, filled with about twenty sample competitors and royalty-free music and moved to start today. Every tool works in it, so you and your volunteers can rehearse the music player, the Judge Tool and releasing results before the day. Sales are off, no money moves and nothing reaches a real competitor.

Verify payments once

Payments go through Stripe into your own account. Verification carries across every competition you run in the same country, so the next one takes payments the moment it is published.

Enter in the app or any web browser

Competitors, and parents entering for them, can enter in the free Comp World app for iOS and Android or straight from a web browser on any phone, tablet or computer. Entering, paying, uploading music and completing entry tasks work the same either way, and nobody is made to download anything.

Online payments

Entries are paid for as they are made, through Stripe, and the money goes to your own Stripe account. There is nothing to invoice and nothing to chase, and you keep every entry fee in full.

Pay by bank transfer

Payers who settle by invoice, such as a dance studio entering many students, can choose bank transfer: the entries are made now and the invoice is paid by bank transfer afterwards. Comp World switches it on for a competition on request.

Discount, early-bird and late-entry codes

Give discount codes, a percentage or a fixed amount, to schools or returning families. Let chosen people enter before registrations open with an early-entry code, and accept entries after they close with a late-entry code. Codes can be limited by date, number of uses or sections.

Optional extras

Sell optional extras, such as a programme or merchandise, each with its own price, quantity limit and deadline. They can be bought with an entry or on their own, and you see who bought what.

Competitor passes

Charge a pass per person entered, once however many sections they dance in, with every group member included. Design the pass beside a live preview and each competitor gets it in the app and by email as a printable PDF with a QR code. Your door team scans passes with the same Scanner Mode they use for spectator tickets. A free pass works for check-in alone, and an administration fee can be charged instead or as well.

Tickets and door scanning

Waivers

Write one or more waivers of your own and switch them on. Each entrant e-signs online as a task after entering, and can email the signing link to a parent. You see who has signed and download the signed PDFs.

Entry tasks

Music uploads, duo and trio partners, group members and anything else you ask for are collected as part of entering. Competitors see at a glance what each entry still needs.

Emergency contacts

An emergency contact name and phone number is required once per account before entering, and you can look it up for any competitor entered in your competition.

Sponsors and donations

Give each sponsor a profile with their logo, a few words and their social links, shown on your competition. Entrants can also add an optional donation when they enter, with a minimum you set.

Cover the service fee

A small service fee is added to each registration and ticket and paid by the buyer. You can choose to cover it instead, separately for entries and tickets, so payers see exactly your listed price.

Refund everyone in one go

If a competition is cancelled, its dates change, a section is cancelled or an entrant withdraws, refund every entry payment and ticket order affected in one batch, seeing the exact cost before you confirm. Entries are withdrawn, tickets voided and every payer emailed. Refunds come from your own Stripe balance as it allows; in New Zealand you can top up a shortfall by card so they go out at once.

Drag-and-drop schedule

Drag sections into the order you want across several days and rooms. Breaks and prize-givings sit in the schedule as real time slots, and each section’s length follows its entries and performance time, so moving one recalculates everything after it.

Competition scheduling software

A personal schedule for every competitor

Publish the schedule and every competitor sees their own performances and times. When a time changes, the entrants affected are told by push notification and email.

Public live schedule

Put a QR code up at the venue and anyone can follow the live running order and released results on their phone, with no login and nothing to download.

Times in the venue’s time zone

Every competition time is shown in the venue’s own time zone, so a host or family looking from another country still sees when things really start.

Live Music Player

Every uploaded track plays in running order, levelled to a consistent volume and downloaded to the playback laptop beforehand, so the music keeps going if the venue Wi-Fi drops. Pressing play stamps the real start time and moves the schedule, the screens and the Judge Tool on together. Track check-in, and skip or scratch performers on the fly.

See the Live Music Player

Live Monitor

Backstage, the team sees who is on now and who is up next, and taps to mark performers as ready, which shows on the music player. Switched to audience mode, the same screen becomes a clean public display.

See the Live Monitor

Stage Lineup Display

A screen for the hall or the foyer showing the current section and the stage order, updating itself as the day moves.

See the Stage Lineup Display

Rehearsals Player

Arrange competitors into rehearsal groups, each with a start time, and play their own music on stage, usually the day before. It runs apart from the competition schedule and auto-advances so rehearsals stay on time.

See the Rehearsals Player

Running ahead or behind

A badge on the live tools shows how far ahead of or behind the published schedule you are, so the team knows when to hold a break or catch up.

Check-in

Competitors check themselves in from the app on their section’s day, and the backstage team ticks off arrivals on the Live Monitor. Check-in shows on the Live Music Player, so the operator knows who is here.

Tool links for volunteers

The music player, the Judge Tool, the Live Monitor, the Stage Lineup Display and the Rehearsals Player each open from a link you share and a 6-digit PIN, on whatever device the judge or volunteer brings. There is nothing to install and no account to create.

Results when you release them

Releasing a section sends its placements, scores, report sheets and judge feedback to every competitor in it at once. Nothing is visible until you choose.

See results and report sheets

Placements by score

Award placements to everyone who reaches a score you set, such as Gold from 85% and Silver from 75%, instead of only to the top few. Or give your top places first and score bands to everyone after them. You name the placements, so Platinum and High Gold work too, set the percentages, and can still change any placement by hand.

Hide scores, show placements

Switch scores off for competitors and they see their placement and the judges’ written and spoken feedback with no numbers anywhere, report sheet included. Published results are listed by placement, so the order does not give the scores away.

Report sheets

Each competitor’s report sheet collects their scores, placement and judge comments, and arrives in the app with their results as a PDF. You can export full results to Excel, download audio feedback, and print blank report sheets for judges who mark on paper.

Awards and trophy recalls

Link trophies and perpetual awards to sections and placements, and their holders are worked out from the released results. Set a return-by date and drop-off details, recall trophies by email and push, and track each one from awarded to recalled to received.

Special awards

Create competition-wide awards such as Highest Score or Most Promising and give them to any competitor, separate from section placements.

After-comp report

When the competition ends, a report appears showing the money collected and where it came from, who took part (scratches, no-shows, schools and age groups), how the day ran against the planned times, and results by judge.